Construction billing. Taken care of.
Our specialist prepares pay applications, tracks retainage, collects lien waivers and submits through your GCs' portals, so you get paid on the cycle you're owed.
The work, end to end.
Schedule of values
Approved changes
Pay application
GC portal
This change order is still unsigned.
We flag it before billing and bring you the next step.
What our specialist takes over.
Pay applications
AIA G702 and G703 continuation sheets built from your schedule of values every cycle.
Change orders
Approved change orders added to the right lines before you bill.
Retainage
Tracked job by job, and billed when it's released.
Lien waivers
Conditional and unconditional waivers matched to each payment.
GC portals
Submitted through Procore, Textura and GC portals, with rejections fixed and resubmitted.
Follow-ups
Late pay apps chased with each GC's accounts payable team.
Why pay apps come back.
Most rejected pay apps come back for small things: a missing waiver, a math error on the continuation sheet, a change order that isn't approved yet, a missed cutoff. Each one can push payment back a full cycle.
Our specialist checks for those before anything is submitted. Anything that needs your decision, like billing work on an unapproved change, comes to you first.
Terms that don't lock you in.
Month to month
No long contract. Keep it as long as it's working.
Covered when they're out
Zaffre keeps a second specialist on your account, so billing doesn't stop for sick days or vacation.
Your systems, your records
The work lives in your systems. If you stop, everything stays with you.
Access you control
They use only the logins you give them, and you can remove them at any time.
Before the handoff.
Do you work in our accounting system?
Yes. Our specialist works in whatever you already use, with the logins you give them.
Can you handle several GCs with different portals?
Yes. Each GC's portal, cutoff and paperwork is part of the process we document during onboarding.
Do you do job costing or bookkeeping?
No. We handle billing and receivables. Your bookkeeper or accountant keeps the books.
How long is the contract?
Month to month.