Staffing billing. Every week, handled.
Our specialist turns approved hours into invoices every week, submits them through your clients' VMS portals, and follows up until they're paid.
The work, end to end.
Approved hours
Agreed bill rates
Weekly invoice
Client portal
These hours are missing approval.
We follow up with the approver before the billing cutoff.
What our specialist takes over.
Weekly invoicing
Approved timesheets turned into invoices on your weekly cycle.
Rate checks
Bill rates, overtime and markups checked against each client's agreement.
VMS portals
Submitted through Beeline, SAP Fieldglass and your clients' other portals.
Missing approvals
Supervisors chased for unapproved hours before the cycle closes.
Rejections and short-pays
Fixed and resubmitted, or brought to you when it's your call.
Follow-ups
Past-due invoices chased until they're paid.
Where staffing billing breaks.
Hours that never got approved, a rate that changed mid-assignment, a PO that ran out, a portal that rejects an invoice without telling anyone. Each one turns into cash you've earned and haven't collected.
Our specialist watches for each of these every week, and brings the ones that need your decision to you with a recommendation.
Terms that don't lock you in.
Month to month
No long contract. Keep it as long as it's working.
Covered when they're out
Zaffre keeps a second specialist on your account, so billing doesn't stop for sick days or vacation.
Your systems, your records
The work lives in your systems. If you stop, everything stays with you.
Access you control
They use only the logins you give them, and you can remove them at any time.
Before the handoff.
Do you work with our ATS or payroll system?
Our specialist works in the systems you already use, with the access you give them.
Can you handle clients on different VMS portals?
Yes. Each client's portal and billing rules are documented during onboarding.
Do you run payroll?
No. We handle billing and receivables only.
How long is the contract?
Month to month.